JWS Refrigeration & Air Conditioning, Ltd.

290 Tun Jose Salas Street, Suite A

Tamuning, GU  96913

Tel: (671) 646-7662

Fax: (671) 649-0053

ADMINISTRATIVE ASSISTANT-HVAC

JOB DESCRIPTION

Role Summary

The Administrative Assistant-HVAC reports to the Project Manager/Consultant of the company. The Admin Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. The Admin Assistant is responsible for confidential and time sensitive material and familiar with a variety of the department`s concepts, practices, and procedures.

Responsibilities

 

• Receive, direct, relay telephone messages and fax messages
• Maintain the Project Manager`s filing system including correspondences and important documents
• Assist in the planning and preparation of meetings, conferences, and conference calls
• Maintain contact lists
• Maintain and ensure an adequate inventory of office supplies needed 
• Provide general support to visitors
• Prepare minutes of management meetings and take accurate notes during meetings
• Respond to public inquiries without divulging confidential information
• Handle multiple projects
•  
• Perform Other Duties as required or assigned by the CEO/President

Other Responsibilities

• Assist the Service Department in admin errands as well as other minor duties like filing, ordering of copier supplies and service calls to Xerox
• Maintain and ensure adequate inventory of office and cleaning supplies for the Company
• Assist the Office Manager in organizing staff training sessions, workshops, activities, events and parties
• Perform other duties as required or assigned by the GM/CFO or Office Manager

Qualifications

 

The following qualities are expected in order to successfully perform this role: 

• Judgment and decision-making ability plus confidentiality a must
• Proven admin or assistant experience
• Excellent verbal and written communication skills
• Proficient in computer, Microsoft office, adobe and other applications needed