Job Details

Administrative Assistant

  2023-11-26     BLACK CONSTRUCTION     PO BOX 24667     Commensurate with experience   

Administrative Assistant

Perform traditional office duties and high level administrative functions in support of project operations.

Tasks (Include, but not limited to, the following):

  • Operate office equipment such as fax machines, copiers, scanners,  and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.
  • Answer telephones, direct calls, take messages, or transfer calls to appropriate individuals.
  • Set up and maintain paper and electronic filing systems for records, inventory, mailing, database systems, correspondence, and other material.
  • Compile, copy, sort file records for projects and other related activities
  • Review files, records, and other documents to obtain information to respond to requests.
  • Locate and attach appropriate files to incoming correspondence requiring replies.
  • Project Preparation to include base pass processing, coordination of required training, coordination of supplies, required signs, etc.  for project sites .
  • Binder Preparation for all certificates, submittals, reports, daily report, weekly meetings and other related documents.
  • Light to heavy printing for quality control plans, documents, drawings, etc., for jobs
  • Heavy reproduction and distribution of manuals and binders.
  • Review work done by others to check for correct spelling and grammar, ensure that company formats are followed, and recommend revisions.


  • Due to the high degree of interaction with the team, supervisors, management and peers, you are expected to have excellent interpersonal communication skills, both written and verbal.
  • Must be proficient in oral comprehension, oral expression and written comprehension
  • Must have strong knowledge of administrative and clerical procedures and systems such as word processing, managing files and records and other office procedures and terminology.
  • Deadlines are important, therefore, you must have the ability to multi-task, prioritize, and exercise time management to ensure that multiple deadlines are met.
  • Must be computer literate, proficient in word and excel
  • Must be resourceful in gathering information by observing, receiving, and otherwise obtaining information from relevant sources.
  • Must be proficient in documenting, recording, and processing information in written or electronic form as well as compiling, coding, categorizing, verifying information or data.
  • Must be a team player with the ability to work with a diverse group of people.
  • Must be able to work at respective project site location and office.
  • Must be able to work fulltime which may include some evenings and weekends.
  • Must have reliable transportation to and from work with a valid driver’s license.

Education and Experience

  • High School Diploma or its equivalent
  • A minimum of two years’ experience in providing strong administrative support for a diverse team of professionals and peers.

Do not contact this company in solicitation of any product or service.

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