Job Details

Accounts Payable Clerk Job Description

The Accounts Payable Clerk is responsible for providing financial and administrative in order to ensure effective, efficient and accurate financial and administrative operations and clerical services.  This includes processing and monitoring payments and expenditures and preparing and monitoring the cash flow and to ensure that the vendors and suppliers are paid within established time limits.

Responsibilities

• Perform day to day management of all payment cycle activities and provide efficient client service
• Keep track, process and reconcile payments and expenditures, including purchase orders, invoices, statements, checks, refund requisitions etc., in compliance with financial policies and procedures
• Ensure correct approval, sorting, coding and matching of invoices/receipts
• Maintain updated vendor files and file numbers
• Prepare credit applications
• Maintain listing of accounts payable
• Prepare weekly check runs and monthly batch of statements with invoices and prepare for approval and check run
• Liaise with internal and external clients
• Regularly tabulate data and compile necessary reports. Cash flow reports to be completed weekly, budget vs actual analysis to be completed monthly in addition to all financial reports/schedules required to maintain an accurate knowledge of our weekly/monthly expenditures
• Tracking of inventory and monthly reconciliation of inventory items
• Request W-9 forms and keep vendor accounts accurate.
• Reconcile and prepare year-end 1099 forms.
• Continuously improve payment processes
• Prepare other related duties as required.
• Prepare monthly reports - fixed assets, prepaids, petty cash reconciliation, inventory evaluation and adjustments, notes payables.
• Updating of company documents, annual reports and insurance renewals
• Assist CFO with accounting and administrative functions.

Quickbooks knowledge in Account Payable and Inventory processing is a must.  Knowledge of excel is required.

Benefits:

Vacation Time Paid

Holidays Paid

Medical/Dental/Vision paid 100% by employer.

401K Pension

This is a great position for the right candidate to grow in an excellent company. Please make sure that you attach your resume for consideration in this position.