Job Details

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Job Title: Accounts Management

Department: Finance / Accounting
Reports To: Accounting Manager or Controller
Employment Type: Full-Time

Job Summary: 

The Accounts Payable / Receivable Specialist plays a vital role in supporting the financial operations of the company by managing all aspects of accounts payable and receivable within a construction environment. This position is responsible for processing vendor invoices, subcontractor payments, and client billings accurately and on schedule, ensuring that all transactions are coded to the correct jobs and cost categories. The ideal candidate has strong attention to detail, a solid understanding of construction accounting, and the ability to work effectively with project managers, vendors, and clients.

Key Responsibilities:

Accounts Payable Duties:

• Review, verify, and process vendor and subcontractor invoices, ensuring proper coding to jobs, cost codes, and general ledger accounts
• Match invoices with purchase orders, contracts, and delivery receipts
• Manage subcontractor compliance documents, including insurance certificates and lien waivers
• Process weekly check runs, ACH, and wire payments in accordance with company policy
• Reconcile vendor statements and resolve billing discrepancies
• Processing inventory and inventory controls
• Maintain accurate and organized vendor and subcontractor files
• Support month-end close by preparing AP accruals and reconciliations
• Complete the year end tasks including 1099s processing

Accounts Receivable Duties:

• Prepare and issue progress billings, AIA (G702/G703) applications for payment, and final invoices
• Post and apply incoming payments to appropriate projects and accounts
• Monitor aging reports and follow up on outstanding receivables
• Coordinate with project managers to resolve billing or payment disputes
• Maintain detailed customer billing records and payment histories
• Assist with job cost reporting and revenue recognition

General Accounting & Administrative Support:

• Maintain accurate and organized accounting records in compliance with company policies
• Assist with job cost tracking, budget reporting, and financial audits
• Support the Controller and project management teams with financial data as needed
• Ensure adherence to internal controls, GAAP standards, and construction accounting practices

Qualifications:

• Associate`s or bachelor`s degree in accounting, Finance, or related field preferred
• 3+ years of experience in accounts payable and receivable, preferably in the construction industry
• Strong understanding of construction accounting principles, job cost coding, and contract billing
• Proficient in accounting software QuickBooks and Microsoft Office
• Excellent organizational skills and attention to detail
• Strong communication and problem-solving abilities
• Ability to manage multiple priorities and meet deadlines
• Police, court clearances and credit checks are required

Preferred Attributes:

• Experience with AIA billing formats and construction lien documentation
• Familiarity with retainage, progress billing, and project closeout procedures
• Positive, professional demeaner and commitment to teamwork
• High degree of integrity, confidentiality, and accountability