Job Details

Responsibilities:

• Reviews and transmits all payroll timesheets for Guam, Saipan and Palau employees by established timeline, clarifying discrepancies 
• Prepares manual payroll and/or vacation leave pay out checks upon request 
• Files the payroll records each pay period
• Prepares payment schedules for employee advances and insurance premiums as needed 
• Provides the Guam and Palau payroll records each pay period to the Guam Accounting Manager and the Saipan payroll records to the Saipan Accountant
• Coordinates the pouching of and distributes payroll stubs to department managers 
• Provides ACH remittance report from Pacific Guardian Life to Life Department following each payroll period 
• Submits the Quarterly Total Workforce Listing report for CIU Saipan to the NMI Department of Labor
• Submits the Quarterly Labor Statistics Report of Employment for CIU Guam to the Guam Department of Labor
• Coordinates with payroll vendor for timekeeping and payroll processing support and troubleshooting guidance
• Assists HR Generalist with recruitment activities such as phone screening and applicant reference checks
• Maintains applicant tracking log and recording information required for affirmative action reporting
• Assists with processes new hires and exiting employees
• Assists with new hire orientation, exit interviews, and benefits orientation
• Maintains employee files and employee listing such as changes in employee`s name, wages, payroll deductions and other employee records that affect payroll
• Coordinates benefits enrollment as scheduled
• Prepares Verification of Employment letters upon request and submits to HR Generalist for review and signature
• Maintains and updates employee leave record (vacation and personal leave)
• Assists in providing answers to frequently asked questions from applicants and employees relative to standard policies, benefits and hiring processes, etc.; refers more complex questions to the HR Manager
• Assists with planning of company events and/or annual benefits open enrollment
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately
• Maintains the integrity and confidentiality of human resource files and records
• Acts as a liaison in assisting the manager with general IT requests such as setting up or terminating employee email addresses and network accesses
• Performs other job-related duties as assigned

Position Requirements

• High School Diploma or GED required
• Bachelor`s degree in a related field preferred
• Prior payroll administration and human resources experience preferred
• Ability to exercise discretion, confidentiality and independent judgment in the performance of responsibilities
• Experience with Microsoft Office (ex: Outlook Express, Microsoft Word/Excel)
• Experience with operating Xerox machine (ex: Copy, Fax and Scan)
• Must have excellent communication skills in verbal and written form
• Pays attention to detail

To apply for the position, you may submit your resume to jobs@calvos.com or visit https://www.calvos.com/careers to complete the employment application forms.

Calvo`s Insurance Underwriters, Inc. is an Affirmative Action and Equal Opportunity Employer.