Job Details

Responsibilities

• Provide high-level administrative support to the VP and executive team, including handling correspondence, scheduling, and document management (mailing, scanning, copying, etc.).
• Manage calendars, coordinate meetings, appointments, and complex travel arrangements.
• Prepare meeting materials such as agendas, presentations, and reports; record and distribute meeting minutes.
• Screen and prioritize communications (emails, phone calls) and respond or escalate as appropriate.
• Interpret and communicate administrative policies and procedures to staff.
• Track key deliverables and ensure timely follow-up on outstanding tasks.
• Conduct research and compile data for reports and executive decision-making.
• Anticipate executive needs and proactively coordinate necessary resources.
• Handle confidential information with discretion; manage filing systems and ensure secure document storage.
• Act as a liaison and point of contact in the executive`s absence.
• Collaborate with other departments to provide administrative and clerical support as needed.
• Perform other related duties as assigned.

Position Requirements

• High School Diploma required
• Minimum one year of office administration experience preferred
• Excellent verbal and written communication skills
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines
• Ability to function well in a high-paced and at times stressful environment
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems
• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software

To apply, please email your resume to jobs@calvos.com or visit https://www.calvos.com/careers and submit the necessary forms.

Calvo`s Insurance Underwriters, Inc. is an Affirmative Action and Equal Opportunity Employer.