Job Details

S-E-A is adding a Front Desk Receptionist with some Administrative Assistant responsibilities to our busy team! This is an in-office opportunity. This role will sit at the front desk with another individual in S-E-A's state-of-the-art facility. We are a national forensic engineering firm, with over 56 years of industry knowledge and experience. This opportunity is open due to a retirement. We are seeking a warm, welcoming professional with strong technology skills and willingness to assist others as needed.

*Must have prior professional office experience to be considered*

Essential Job Functions & Responsibilities:

• Acts as brand ambassador for S-E-A both internally and externally
• Serves as first point of contract to create a warm and courteous welcome for visitors, staff, and callers
• Greet all visitors and staff courteously, determines their needs, and directs them to the proper person and/or office
• Assist with in-person events (internal and external)
• Daily receptionist and phone attendant responsibilities, including relaying incoming and interoffice calls on a Teams system
• Handles incoming and outgoing tracking/updating mail and packages
• Provides administrative support for various engineers
• Responsible for document proofreading and letter composition
• Uploads images and other documents to electronic files
• Handles verbal and written client communications
• Maintains office files and databases
• Spreadsheet creation, data entry and manipulation
• Manages meeting and lab exam scheduling
• Obtains information & compiles records to enter requests for conflict searches
• Prepares written summaries and documentation of legal documents and other case-related materials
• Assists other departments as requested or assigned
• Ability to accept and integrate constructive feedback into job performance

Position Requirements:

• Associate's degree preferred but commensurate experience is considered
• High level of proficiency in Microsoft Office (Word and Excel; PowerPoint) and Outlook
• A minimum of three (3) years of professional office experience in a client-facing role
• Excellent writing skills and proofreading skills
• Strong attention to detail
• Must have strong organizational, interpersonal, communication, time management and multi-tasking skills
• Positive, hospitality-focused mindset
• Ability to learn and adapt to new software and technology

Physical Requirements:

• Ability to lift 20 lbs.
• Ability to effectively communicate with colleagues and clients
• Ability to effectively manage multiple tasks and varying deadlines
• Ability to answer phones
• Ability to accept and integrate constructive feedback into job performance
• Ability to maneuver around the office
• Ability to file folders
• Ability to use a computer/keyboard