Job Details

Executive Assistant

Full-Time | In-Person | Westerville, Ohio
Meet Ardent Communities

Ardent Communities isn't just another property management company-we're a growing, people-first team that's been shaping the Columbus rental market for decades. Officially founded in 2006 (with roots going back to 1969), we manage thousands of homes across Central Ohio and take pride in creating communities people actually love living in.We believe great communities start with great people. That means immaculate properties, great teams, smart processes, and a positive, supportive work environment. As we continue to grow, we're looking for someone exceptional to join us at our corporate office. If you're searching for a career with purpose, not just a paycheck-welcome home.

The Role

We're on the hunt for an Executive Assistant who thrives on organization, loves keeping leaders on track, and knows how to make things happen behind the scenes. You'll be the go-to support for our President and Vice President of Leasing Operations, helping manage schedules, prep reports and presentations, coordinate projects, and keep communication flowing smoothly. If you enjoy variety, responsibility, and being a key player in the success of a growing company-this role is for you.

What You'll Be Doing

• Be the administrative MVP for executive leadership
• Master calendars, schedules, meetings, and appointments
• Prepare reports, documents, and presentations for executive meetings
• Act as a communication bridge between leadership and internal/external partners
• Coordinate litigation, insurance claims, and special projects
• Research and manage insurance claims and related processes
• Track follow-ups, deadlines, and cross-functional tasks
• Handle sensitive information with discretion and professionalism

What You Bring to the Table

Must-Haves:

• 1-3 years of experience in Property Management or Real Estate Executive Support
• Strong skills in Microsoft Office (Excel, Word, Outlook, PowerPoint)
• Exceptional organization and time-management abilities
• Clear, confident communication and people skills
• A proactive, detail-oriented, problem-solving mindset
• Experience with insurance claims or adjuster coordination
• Experience with litigation, attorney communication
• Driver's License and reliable transportation

Bonus Points If You Have:

• Experience with AppFolio Property Management Software
• Background in real estate, housing development, or property management
• Familiarity with project management or workflow tools
• Understanding of compliance and regulatory requirements

The Details

• Schedule: Monday-Friday, 8:00am-4:30pm
• Hours: 40 per week
• Location: Corporate Office - Westerville, OH (in person)
• Pay: Based on experience

Perks & Benefits

• 401(k)
• Health, Dental & Vision Insurance
• Paid Time Off & Vacation
• A positive, professional work environment
• Tools, training, and support to help you succeed

Ready to Join Us?

If you're organized, motivated, and excited to be a trusted partner to leadership in a growing company, we'd love to meet you. Apply today and help us continue building communities people are proud to call home.