Job Details

Vorys is a special place! We offer competitive pay, professional development, a robust benefits package on day one, and a culture of client service that permeates not only how we serve clients, but how we treat one another. Join us and experience The Vorys Difference!

Position Summary:

The Clerical Assistant in our Document Services Center (DSC) will perform a variety of clerical duties under general supervision according to established policies and procedures. This position will provide assistance in paying invoices, processing conflict checks, making travel arrangements, and working on special assigned projects. The DSC Clerical Assistant will also answer and route phone calls from the Firm's main phone line, take messages when requested, utilize the paging system as necessary and handle emergency calls when needed. This position will assist with any other clerical and administrative tasks as assigned.

Essential Functions:

• Prepare conflict of interest checks for matters and groups as assigned.
• Make travel arrangements, enter invoices into Chrome River for payment and possibly prepare expense reports for attorneys.
• Assist with maintaining client and general files, and preparing files to be closed, as needed.
• Assist with basic document revisions, PDF conversions, transcriptions, mail merges and other basic project assignments, as needed.
• Answer and route incoming calls from the Firm's main phone line, take messages when requested, page as necessary, and handle emergency calls when needed.
• Assist with daily, monthly, and quarterly reports as assigned to assist attorneys and legal assistants' workloads.
• Assist with large mailings, certified mails, mailings for legal assistants/attorneys working remotely, preparing overnight packages, and other related tasks as assigned.
• Perform research on received mail to identify proper recipient and other miscellaneous clerical tasks, as assigned.

Knowledge, Skills, and Abilities Required:

• Excellent interpersonal communication skills, both verbal and written
• Excellent spelling and proofreading skills
• Basic/Intermediate Microsoft Word skills.
• Typing (40+ wpm)
• Working knowledge of internet navigation
• Ability to organize, prioritize, and produce quality work
• Self-motivated and flexible in order to complete assignments in a timely manner
• Ability to effectively multi-task
• Detail and deadline oriented
• Strong teamwork and problem solving skills
• Calm and professional demeanor

Knowledge, Skills, and Abilities Desired:

• Intapp Flow
• Expanded Teams Calling
• Work 10/iManage
• Chrome River
• PDF conversions
• Travel arrangement experience

Education and Experience:

• High school diploma or equivalent required.
• No prior experience required. Previous law firm or legal experience preferred.

The expected pay scale for this position is $18.00-$20.00 per hour (overtime eligible per applicable laws) with an approximate annualized equivalent of $35,100.00-$39,000.00 based on 37.50 hrs./week. Actual earnings may vary. The actual compensation offered will depend on factors such as your qualifications, relevant experience, education, work location, and market conditions.

At Vorys, we are dedicated to fostering a workplace where employees can succeed both personally and professionally. We offer competitive compensation along with a robust benefits package designed to support your health, well-being, and long-term goals. Our benefits include medical, dental, vision, FSA, life and disability coverage, paid maternity & parental leave, family building resources, identity theft protection, a 401(k) plan, and paid sick, personal and vacation time. Some benefits are provided automatically, while others may be available for voluntary enrollment. You'll also have access to opportunities for professional growth, work-life balance, and programs that recognize and celebrate your contributions.

Equal Opportunity Employer:

Vorys does not discriminate in hiring or terms and conditions of employment because of an individual's sex (including pregnancy, childbirth, and related medical conditions), race, age, religion, national origin, ancestry, color, sexual orientation, gender identity, gender expression, genetic information, marital status, military/veteran status, disability, or any other characteristic protected by local, state or federal law. Vorys only hires individuals authorized for employment in the United States.

Vorys is committed to providing reasonable accommodations to qualified individuals in our employment application process unless doing so would constitute an undue hardship. If you need assistance or an accommodation in our employment application process due to a disability; due to a limitation related to, affected by, or arising out of pregnancy, childbirth, or related medical conditions; or due to a sincerely held religious belief, practice, or observance, please contact Julie McDonald, CHRO. Our policy regarding requests for reasonable accommodation applies to all aspects of the hiring process.