Job Details

POSITION SUMMARY

The Executive Assistant provides high-level administrative support to the Executive team, serving as a key liaison between leadership, executives, and employees. This role conserves the executive's time by managing schedules, correspondence, and confidential information while representing the corporate image internally and externally.

KEY RESPONSIBILITIES

• Manage and prioritize the Executive's schedule, appointments, and meeting requests to ensure an efficient workflow.
• Prepare, review, and distribute reports, correspondence, presentations, and financial statements using office software (Word, Excel, PowerPoint, Outlook).
• Coordinate and confirm meetings, ensuring the President is fully briefed and prepared.
• Arrange all travel logistics including flights, accommodations, and transportation.
• Maintain confidential information with the highest level of discretion and professionalism.
• Conduct background research and gather information to support decision-making.
• Prepare and track expense reports.
• Handle general administrative duties such as phone inquiries, filing, photocopying, and arranging conference calls.
• Support special projects and other duties as assigned to promote organizational success.

QUALIFICATIONS

• Minimum of 2 years' experience in an Executive Assistant or similar administrative role.
• Associate degree preferred; some college coursework required.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and internet research.
• Strong organizational and time-management skills with the ability to multitask effectively.
• Excellent written and verbal communication skills; capable of professional correspondence and presentations.
• Ability to maintain confidentiality and handle sensitive information with integrity.
• Demonstrated ability to work independently and collaboratively in a fast-paced environment.
• Strong problem-solving skills with a proactive and adaptable approach to shifting priorities.
• Ability to travel to various company locations as needed.
• Exceptional interpersonal skills, including tact, diplomacy, and customer service orientation.

KEY ATTRIBUTES

• Detail-oriented with strong analytical skills.
• Calm and patient under pressure with a cooperative, team-focused mindset.
• Self-motivated and able to meet deadlines in a competitive environment.
• Leadership qualities with creativity and initiative to improve processes and communication.