Job Details

Inventory Control/Mailroom Specialist

Organization: Insurance

Work Location: 50 W Town St, 50 West Town Street Suite 300, Columbus, 43215

Primary Location: United States of America-OHIO-Franklin County-Columbus

Schedule: Full-time

Work Hours: 8am To 5pm Monday - Friday

Compensation: 21.19

Union: OCSEA

Primary Job Skill: Records Management

Technical Skills: Basic Documentation, Customer Service, Equipment Operations, Operational and Administrative Support, Purchasing, Stores, Inventory

Professional Skills: Customer Focus, Organizing and Planning, Teamwork

About Us: The Ohio Department of Insurance (ODI) was established in 1872 as an agency charged with overseeing insurance regulations, enforcing statutes mandating consumer protections, educating consumers, and fostering the stability of insurance markets in Ohio. Today, the mission of the Ohio Department of Insurance is to provide consumer protection through education and fair but vigilant regulation while promoting a stable and competitive environment for insurers.

Job Description

Working Title: Inventory Control/Mailroom Specialist

Classification: Inventory Control Specialist 1

Position Summary: We are looking for a detail-oriented and organized Inventory Control/Mailroom Specialist to manage, track, and maintain accurate records of inventory levels within the Department. This role is responsible for conducting regular inventory audits, reconciling discrepancies, and ensuring inventory accuracy to support mailroom operations. The ideal candidate will bring strong attention to detail, organizational skills, and experience working in a mailroom or administrative support setting. This position reports daily from 8:00am-5:00pm in office to 50 West Town Street, Columbus, Ohio 43215.

Responsibilities and Duties:

• Maintain and update inventory records in the Ohio Administrative Knowledge System (OAKS-FIN).
• Assign inventory numbers and tag all incoming assets and equipment.
• Conduct physical inventories of equipment and supplies; reconcile with fixed asset ledger.
• Submit asset transaction forms (additions, deletions, transfers) to the Department of Administrative Services (DAS).
• Prepare and compile inventory reports and summaries to support operational and compliance needs.
• Assist with managing storeroom inventory systems and support purchase order processing, including coordination with accounts payable.
• Make authorized purchases using the state payment card; maintain accurate transaction logs and reconcile with finance staff.
• Coordinate assignment, inspection, and maintenance of fleet vehicles; maintain detailed vehicle usage and service records.
• Receive, inspect, verify deliveries; match packing slips to orders and report any discrepancies or damages.
• Maintain accurate records of all incoming and outgoing equipment and supplies.
• Transport equipment to and from State Surplus; assist with mail and supply deliveries across departmental divisions.
• Operate and maintain safety procedures for equipment such as electric dock lifts and envelope folders.
• Ability to lift and carry 50 pounds.

Why Work for the State of Ohio: At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Qualifications

9 mos. trg. or 9 mos. exp. in inventory control. -Or equivalent of Minimum Class Qualifications For Employment noted above. Job Skills: Records Management