Job Details

Construction Coordinator

Location: Wallick Corporate Office - New Albany, OH Job Type: Full Time

Make a DifferenceAnd Own Your Future

Join Wallick Communities, a 100% employee-owned company with over 55 years of experience in providing affordable housing and assisted living for families and seniors across the Midwest. With 1,000+ associates and a mission to open doors to homes, opportunity, and hope, we take pride in fostering a supportive and collaborative work environment where every employee-owner plays a vital role.

A Career with Wallick Means...

• Creating Homes for People Who Need It Most: Providing new beginnings for residents seeking affordable, safe and high-quality housing where they can thrive.
• Pay-on-Demand: Access your money as you earn it.
• Exceptional Benefit Package: Health, dental, vision insurance effective within 2 weeks of starting your new job, paid time off, gym membership reimbursement, paid parental leave, 401K, and more!
• Work-Life Balance: Paid time off, including paid parental leave.
• Learning & Support: A supportive team that cares about your continued development, well-being and professional growth.
• Resident Stories That Stay with You: From Henry, who moved into his first-ever home, to Jaci, whose stay at a Wallick community allowed her to achieve homeownership and graduate college, kickstarting her dream career.
• Career Growth: Tuition reimbursement, training, professional development, and advancement opportunities within a company that invests in its people.
• Employee Owned, Resident Focused: As a 100% employee-owned company, your daily work (supporting our residents) also contributes to your financial future by sharing in our profitability.

What You'll Do

The Construction Coordinator provides administrative support to the Construction business unit, including AIA Contract process, Contractor Licenses, New Hire Onboarding, Procore project setup, arrangement of temporary housing and other tasks as needed.

You will execute various administrative functions relating to the Construction business unit including but not limited to:

• Oversee creation, processing, and tracking Owner AIA Contracts.
• Assist Senior Vice President, Vice President, and Project Managers with varied tasks.
• Maintaining various city and state contractor's licenses.
• Assist in onboarding of new hires including equipment requests, account set up, etc.
• Manage initial setup of new projects in Procore.
• Maintaining and updating the organization of electronic files.
• Facilitate in-office and online meetings including room reservations, IT set up, meals.
• Coordinate temporary housing for Construction Project Superintendents including rentals and utilities.
• Establish temporary utility accounts for construction projects.
• Maintain a spreadsheet tracking current and future staffing needs.
• Track, maintain, and order as necessary any project specific or general safety supplies.
• Coordinate documentation needed for telecommunication contract negotiations through outside consultant.

What We're Looking For

Requires a Bachelor's degree or 4 years of experience in a similar role.

Independently manage time and responsibilities to ensure that deadlines are met.

Must possess proficiency in operating a computer and Adobe Pro.

Must demonstrate proficiency with Microsoft Office software, especially Outlook, Word, and Excel.

Experience in accounting software and Procore are preferred.

Must have good written and verbal communication skills.

Must possess the ability to apply basic mathematical concepts and operations to tasks.

Must be able to track and organize contracts, waivers, change orders, etc.

Must have a Valid Drivers License.

Notary Public is a plus.

Must be able to work out of the New Albany, Ohio office

Wallick's Mission & Values

At Wallick Communities, we believe in opening doors to homes, opportunity, and hope for our residents, associates, and community. Our core values guide everything we do:

• Care We show compassion and respect for everyone.
• Character We do the right thing, even when no one is looking.
• Collaboration We work together to achieve more.

At Wallick, we celebrate Diversity, Equity, Inclusion + Belonging (DEI+B) in our workplace and communities, creating an environment where associates feel welcome, respected, and empowered to bring their authentic selves to the great work they do every day. For nearly 60 years, it has been at the core of our organization's culture that all Wallick associates come to a safe and inclusive place to work. Wallick does not discriminate based on race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or other non-merit-based factors.

Join Us and Become an Employee-Owner! If you're ready to make a difference in people's lives while securing your financial future, apply today!