Job Details

Division Manager

The primary purpose of the Division Manager classification is to manage, coordinate, and supervise a division office to maintain routine, daily procedural matters.

Job duties include scheduling staff, providing work direction on a daily basis to ensure timely completion of division work and processes, preparing bi-weekly payroll, overseeing training of staff, monitoring and providing assistance and informational services to customers regarding the filing, processing or issuance of legal documents, answering questions regarding legal procedures, forms, and routine procedural matters, directing callers to appropriate division, agency or resources, meeting with court personnel and other divisions or agencies, assisting deputy directors and management team members with auditing processes and work performance, serving as backup for critical office functions, designing, implementing, and troubleshooting work procedures and reporting on division status and progress regarding all facets of operations to upper management, coordinating work with justice partners to ensure timely and accurate processing, responsible for oversight of staff time sheets and leave use, evaluating staff performances, allocating personnel, acting on staff problems, and counseling/disciplining staff, making recommendations in selection, transferring/promoting, and discharging of staff, and maintaining regular and predictable attendance.

Major worker characteristics include knowledge of employee development; supervision; office management; agency policies & procedures; government structure & process; interviewing. Skill in word processing; equipment operations. Ability to recognize unusual or threatening conditions & take appropriate action; deal with problems involving several variables in familiar context; define problems, collect data, establish facts & draw valid conclusions; comprehend & record figures accurately; add, subtract, multiply & divide whole numbers; copy records precisely without error; complete routine forms; maintain accurate records; prepare meaningful, concise & accurate reports; use proper research methods in gathering data; gather, collate & classify information about data, people or things; establish friendly atmosphere as supervisor of work unit; handle sensitive inquiries from & contacts with officials & general public; resolve complaints from angry citizens & government officials.

Minimum class qualifications for employment include a Bachelor's degree in business administration, public administration, or related field with three (3) years of business, legal, public administration, or related experience; or any equivalent combination of training and experience.

Additional requirements include no special license or certification is required.

Supervisory responsibilities include ability to assign, review, plan, and coordinate the work of other employees, to provide instruction to other employees, to maintain department standards, to recommend the discipline or discharge of other employees, to act on employee problems, to evaluate staff performance, to maintain staff timekeeping, and to recommend and approve the transfer, promotion, or salary increase of other employees.

Unusual working conditions include this being an unclassified position that serves at the pleasure of the Clerk of Courts. May need to travel to meetings, training sessions, or other work-related appointments.