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Job Description

As a Senior Payroll Specialist, you will be responsible for complex payroll processing while ensuring compliance with all provincial laws, regulations, and union requirements. You will maintain the accuracy of wage calculations, withholdings, deductions, and changes. Your role involves reconciling and identifying risks to prevent issues with accuracy, timeliness, and production, as well as recommending and taking appropriate action to address identified issues. You will ensure compliance with all applicable federal, local, state, wage, and hour laws, review payroll processes to align with company philosophy, and recommend internal control or efficiency enhancements. You will also create and run requested reports, identify union updates affecting payroll configuration, maintain payroll files and records, assist with audits, and complete bank and tax reconciliations.

Job Title: Senior Payroll Specialist

Job Description

As a Senior Payroll Specialist, you will be responsible for complex payroll processing while ensuring compliance with all provincial laws, regulations, and union requirements. You will maintain the accuracy of wage calculations, withholdings, deductions, and changes. Your role involves reconciling and identifying risks to prevent issues with accuracy, timeliness, and production, as well as recommending and taking appropriate action to address identified issues. You will ensure compliance with all applicable federal, local, state, wage, and hour laws, review payroll processes to align with company philosophy, and recommend internal control or efficiency enhancements. You will also create and run requested reports, identify union updates affecting payroll configuration, maintain payroll files and records, assist with audits, and complete bank and tax reconciliations.

Responsibilities

• Process complex payrolls accurately and efficiently.
• Ensure compliance with provincial, federal, state, and union laws and regulations.
• Reconcile payroll data and identify risks to prevent issues.
• Make recommendations and take action to address payroll issues.
• Create and run reports including year-end data and union fringes.
• Maintain payroll files and records in compliance with legal requirements.
• Assist with internal and external audits.
• Complete bank and tax reconciliations by payroll, quarter, and year.
• Maintain employee confidentiality and protect payroll operations.
  
  

Essential Skills

• 3+ years of multi-state payroll processing experience.
• 3+ years of union payroll processing experience.
• High technical ability with intermediate/expert Excel usage, including pivot tables and V-lookups.
• 1+ year of certified payroll processing experience.
  
  

Additional Skills & Qualifications

• 2+ years of Workday experience or similar systems experience.
• Bachelor's degree in accounting, finance, or related field.
• CPP certification preferred.
  
  

Work Environment

The position offers a 100% remote work option with primarily CST hours. If local, candidates have the option to work out of the St. Paul, MN office 1-3 days a week, where they will have direct interaction with the manager in a nice office space. The team is large, consisting of over 20 people, providing ample support and collaboration opportunities. The company is undergoing significant growth and system implementations, offering a dynamic and supportive work environment.

Job Type & Location

This is a Contract to Hire position based out of Saint Paul, Minnesota.

Pay and Benefits

The pay range for this position is $32.00 - $37.00/hr.

Eligibility requirements apply to some benefits and may depend on your job

classification and length of employment. Benefits are subject to change and may be

subject to specific elections, plan, or program terms. If eligible, the benefits

Available For This Temporary Role May Include The Following

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
  
  

Workplace Type

This is a fully remote position.

Application Deadline

This position is anticipated to close on Sep 1, 2025.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email ...@astoncarter.com for other accommodation options.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Contract

Job function

• Job function

  Human Resources

• Industries

  Accounting

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