Job Details

Office Associate to serve as Administrative Secretary within the Division of Hematology in the Department of Internal Medicine; performs a variety of administrative and secretarial tasks to assigned faculty, administrators, and programs in support of patient care, academic, and research missions; coordinates and maintains appointment calendars; schedules and coordinates meetings, conferences, educational programs, and special events including logistics; attends and records minutes of meetings; transcribes and distributes meeting records; makes national and international travel and lodging arrangements; collects receipts, prepares requests for, and tracks reimbursement of expenses; drafts and prepares correspondence; prepares reports, tables, and slides for presentations; assists with preparation of grant applications, manuscripts, and research reports; assists faculty with preparation of credentialing and promotion amp; tenure documents; updates CV (curriculum vitae) and tracks CME (Continuing Medical Education) documentation; answers phones and inquiries; serves as liaison for faculty, staff, investigators, administration, and external customers and organizations; opens, screens and distributes mail; establishes and maintains files; performs other duties as assigned.

Minimum Education/Experience Requirements:

Per Classified Civil Service Specs Or an equivalent combination of education and experience.

Required Qualifications:

Six months experience (600 hrs. course work or training) in customer service or communications, including researching, analyzing and interpreting information; three months experience (300 hrs. course work) in budgeting. Requires successful completion of a background check. Qualified candidates may be requested to complete a pre-employment physical including a drug screen.

Function: Business Operations and Planning

Subfunction: Administrative Assistance

Career Band: Individual Contributor Series-Technical

Career Level: T2