Job Details

Company Overview:

Delphi Infrastructure Group (DIG) is a leading specialty contractor providing repair, replacement, and maintenance services for utility customers across the gas, electrical, telecommunications, and water end markets. We provide services to our customers under 4 company brands: Precision Pipeline Services, SabCon Underground, Allegheny Contracting, and JMF Underground.

About the Role:

The Office Manager coordinates all aspects of the office, ensuring smooth operations, efficient workflows, and a positive work environment. The Office Manager will assist and manage multiple administrative functions for the Delphi Infrastructure Group (DIG) corporate office. The individual in this role will act as a key liaison between the CEO, CFO, EH&S Director, HR Director and various stakeholders, ensuring smooth operations and effective communication within the organization. Additionally, they will oversee all corporate office administrative responsibilities. This position demands a dynamic professional with excellent organizational skills, a proactive attitude, and the ability to handle multiple priorities in a fast-paced environment.

Essential Functions:

Executive Assistant Responsibilities:

• Serve as the primary administrative support for the CEO and all DIG Executive Management staff, ensuring their day-to-day operations run efficiently.
• Prepare high-quality correspondence, presentations, reports, and meeting agendas as requested.
• Coordinate meetings on behalf of the CEO and the DIG Executive Management team as required.
• Act as the gatekeeper to the DIG Executive Management Staff, screening calls and visitors to prioritize communications and escalate urgent matters appropriately.
• Coordinate special projects, events, and company-wide initiatives on behalf of the CEO.

• Manage executives' travel logistics and activities, including accommodations and transportation
• Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.
• Support as needed with business reporting requirements on a weekly and monthly basis.
• Assist in the tracking and notifications for key business dates and deliverables, ensuring alignment on expectations across the DIG portfolio.

• Maintain confidentiality and handle sensitive information with the utmost professionalism and discretion.

HR Assistant Responsibilities:

• Serving as a point of contact, providing smooth communication with DIG employees and timely resolution to their HR queries.
• Coordinating orientation and training sessions for new DIG employees.
• Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
• Performs other duties as assigned.

Recruiting Responsibilities (For the Business Units):

• Assist the business unit HR Leads with posting job openings on internal systems and external job boards.
• Coordinate candidate communications, interview scheduling, and logistics.
• Assist with tracking applicant statuses and updating candidate records in the applicant tracking system.
• Support the onboarding process as required by the business unit.
• Help prepare interview guides, offer letters, and onboarding materials as needed.

EH&S Support Responsibilities

• Preparing various safety metrics reports in support of each business unit (JSO, JSA, Incident Trends)..
• Monthly auditing of incident summary for status updates and reserve costs.
• Maintain compliance systems with each business unit as needed. Connect with new clients and upload required documentation for approval rating. (Avetta & ISN)

Minimum Qualifications:

• Bachelor's degree in Business Administration, or related field preferred; equivalent work experience may be considered.
• 3-5 years of experience in executive support and office management.
• Knowledge of ERP systems, claims handling, and regulatory compliance preferred.
• Experience in utility construction or a related industry is a strong plus.

Skills & Competencies:

• Exceptional organizational and time-management abilities, with the capacity to handle multiple tasks and deadlines simultaneously.
• Exceptional skills in utilizing all of the Office 365 suite of applications.
• Strong written and verbal communication skills, with attention to detail and accuracy.
• Analytical and problem-solving skills to manage claims and provide insights into process improvements.
• Professional demeanor with a high degree of discretion and the ability to handle confidential information.
• Proactive mindset and ability to work independently with minimal supervision.