Job Details
Administrative Assistant 3 to Division Director
2025-07-03 The Ohio State University Dublin,OH
Description:
Job Title:
Administrative Assistant 3 to Division Director
Department:
Medicine | IM Cardiovascular Medicine
Administrative Assistant to Division Director who provides comprehensive administrative support to the Division Director of Cardiovascular Medicine within the Department of Internal Medicine; anticipates their professional needs in relationship to their responsibilities performs a variety of complex and confidential administrative support duties on behalf of the Division Director effectively anticipates support needs and efficiently prioritizes duties acts as first contact for all inquiries to Division Director's office; researches collects and summarizes data and information requested by division department and OSU Medical Center leadership to aid in decision making and strategic planning processes conveys directives and information from leadership takes types and transcribes meeting minutes; proactively manages Division Director's calendars and scheduling of meetings arranges complex and detailed travel plans and itineraries; compiles documents for travel-related meetings and processes required forms prepares travel orders using travel system prepares financial requests using Workday schedules and coordinates speaking engagements provides support for professional societies: national regional and local maintains a complete and up to date CV for Division Director assists with the required aspects of faculty promotion for Division faculty through the Appointment Promotion and Tenure (AP&T) process assists division administrator with various administrative functions; assists with faculty recruitment and fellowship programming needs including recruitment performs backup support in the absence of division's administrative coordinator. Other duties as assigned.
The Administrative Assistant will also assist with scheduling weekly CVM Grand Rounds, including booking outside speakers, reserving and setting up conference rooms, coordinating catering, liaising with outside vendors, and tracking Continuing Medical Education (CME) credits.
Additional Information:
Location:
Davis Heart and Lung Research Institute (0113)
Position Type:
Regular
Scheduled Hours:
40
Shift:
First Shift
Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.
Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions.
The university is an equal opportunity employer, including veterans and disability.
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Job Title:
Administrative Assistant 3 to Division Director
Department:
Medicine | IM Cardiovascular Medicine
Administrative Assistant to Division Director who provides comprehensive administrative support to the Division Director of Cardiovascular Medicine within the Department of Internal Medicine; anticipates their professional needs in relationship to their responsibilities performs a variety of complex and confidential administrative support duties on behalf of the Division Director effectively anticipates support needs and efficiently prioritizes duties acts as first contact for all inquiries to Division Director's office; researches collects and summarizes data and information requested by division department and OSU Medical Center leadership to aid in decision making and strategic planning processes conveys directives and information from leadership takes types and transcribes meeting minutes; proactively manages Division Director's calendars and scheduling of meetings arranges complex and detailed travel plans and itineraries; compiles documents for travel-related meetings and processes required forms prepares travel orders using travel system prepares financial requests using Workday schedules and coordinates speaking engagements provides support for professional societies: national regional and local maintains a complete and up to date CV for Division Director assists with the required aspects of faculty promotion for Division faculty through the Appointment Promotion and Tenure (AP&T) process assists division administrator with various administrative functions; assists with faculty recruitment and fellowship programming needs including recruitment performs backup support in the absence of division's administrative coordinator. Other duties as assigned.
The Administrative Assistant will also assist with scheduling weekly CVM Grand Rounds, including booking outside speakers, reserving and setting up conference rooms, coordinating catering, liaising with outside vendors, and tracking Continuing Medical Education (CME) credits.
Additional Information:
Location:
Davis Heart and Lung Research Institute (0113)
Position Type:
Regular
Scheduled Hours:
40
Shift:
First Shift
Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.
Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions.
The university is an equal opportunity employer, including veterans and disability.