Job Details

Position Summary:

Franklin University, a private, independent, accredited, not-for-profit University located in Columbus, Ohio invites applicants for its Administrative Assistant to the Executive Director of Admissions position. The Administrative Assistant to the Executive Director of Admissions supports the Executive Director of Admissions in facilitating the strategic direction of the department, and supports efforts in the development, implementation, and assessment of initiatives that impact new student enrollment. The Administrative Assistant to the Executive Director of Admissions is expected to work actively in a team environment in support of the department and overall University initiatives.

This role will work on an onsite hybrid schedule.

Duties and Responsibilities:

•Compile and manage daily, weekly, monthly and quarterly new student enrollment data reporting, including conversion analysis, historical trends, etc.

•Track projects and milestone completion, providing updates to the Executive Director and reports as needed

•Serve as a liaison to Institutional Effectiveness (IE) to ensure reporting is functioning correctly, reporting enhancements are completed, and data requests are received/completed.

•Facilitate the direct connection between financial resource use and the department's purpose and principles, including fiscal year budget preparation and mid-year forecasting by serving as the primary budget manager.

•Manage processes for credit card reconciliation and purchase orders for Enrollment Management.

•Provide calendar maintenance for the Executive Director of Admissions via scheduling, organizing and managing of meetings and initiative prioritization.

•Serve as the primary taker and coordinator of meeting minutes: Responsible for meeting scheduling (attendees, room, technology, etc.), agenda development and recording and distributing of meeting minutes.

•Coordinate all travel and professional development for the department.

•Draft and send departmental communication.

•Draft and create presentations.

•Plan various meetings and events and assist in on-boarding new employees.

•Work collaboratively with other Administrative Assistants throughout the University to share best practices and support the overall needs of the University.

•Take initiative to increase knowledge of the Enrollment Management process in order to be able to anticipate needs and recommend efficiencies.

•Demonstrate flexibility in prioritizing and reprioritizing work as deadlines and circumstances change.

•Maintain sensitive information entrusted to them in a highly confidential manner and uses discretion in knowing how much information to share with various constituencies.

•Maintain electronic and hard copy files in an organized and logical manner.

•Develop and maintain positive relationships at all levels across the University.

•Perform other duties as assigned, often in support of priority student-focused projects and initiatives.

Minimum Requirements/Qualifications:

•Associate's degree or equivalent progressive work experience is required.

•Ability to pull data from common data source(s) and organize/prepare written reports

•Excellent oral and written communication skills [with demonstrated ability to synthesize various communications into concise and meaningful documents].

•Goal and results-driven, with an ability to function both independently and collaboratively in a time-sensitive environment.

•Attention to detail [data reporting, ability to maintain records and files, often confidential in nature, for easy access and appropriate distribution].

•Anticipate department needs, demonstrate flexibility and problem-solving, and reprioritize work as deadlines and circumstances change.

•Highly developed technical competence with Microsoft Office Suite products including Word, Excel, and PowerPoint is required.

Preferred Skills and Characteristics:

•Bachelor's degree or equivalent.

•Prior experience in higher education.

•Prior experience in Power BI, a Student Information System (Colleague preferred) and CRM.

•Understanding of enrollment forecasting, prospect assessment, and their application to the decision-making process.

Additional Notes:

•Hybrid work schedule with a minimum of 2 days per week on campus. Occasional evening hours may be required.

About Franklin University

Founded in 1902, Franklin University has built its reputation on removing barriers to higher education for ambitious adults who must balance their educational goals with other commitments. Accredited and nonprofit, Franklin has earned its long-standing reputation as an innovator in online education. The University offers applied, in-demand undergraduate, master's and doctorate programs that enable adult learners to achieve their educational and professional goals. From entrepreneurs to CEOs, more than 50,000 Franklin alumni can be found around the world contributing to the communities in which they live and work.

Franklin offers a competitive benefits package, incentive program and free parking. In addition, Franklin provides free undergraduate tuition for employees and immediate family members, graduate tuition assistance for full-time employees and immediate family members, and a discount on doctoral tuition for employees.

Franklin University is committed to creating a respectful and inclusive educational and workplace environment. Franklin does not discriminate on the basis of age, religion, race, ethnicity, color, national origin, ancestry, immigration status, sex, sexual orientation, gender identity or expression, marital or familial status, disability, or veteran or military status.

We embrace diversity and strive to create an environment where students, faculty and staff feel a sense of belonging. We recognize that our collective potential can only be realized when difference is valued, equal access to opportunity is sought, and inclusion is practiced.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.