Job Details

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Job Title:Office Associate

Department:Dentistry | College Administration

The Ohio State University College of Dentistry seeks an Office Associate to support the facultys dossier compilation by obtaining and entering scholarly activities into a database management system. The dossier is an important step in the promotion and tenure processes. In addition, this individual will support college course directors to ensure that standardized, uniform course syllabi are produced throughout the college, in accordance with university and college requirements, and the position will provide general support for the Deans office suite.

Reporting to the Executive Assistant for Faculty Affairs, the Office Administrative Associate is responsible for:

• Gather and organize scholarly activities such as teaching, research, awards, honors, published works, and service from the faculty and enter the information into an online data management system, Interfolio.
• Collect syllabi from course directors, review and identify needed corrections to be consistent with university policies and college operation procedures.
• Track submission and readiness of syllabi for release to students, staff and faculty.
• Answer and direct phone calls in a polite and professional manner.
• Greet visitors and guests of the Deans suite upon arrival, provide assistance and direct guests to the appropriate person or department.
• Order and maintain office supplies, ensuring stock levels are sufficient and orders are placed timely.
• Manage incoming and outgoing mail and packages.
• Perform general clerical duties such as filing, photocopying, and scanning documents.
• Assist in scheduling meetings and coordinating conference room bookings.
• Maintain a tidy and organized reception area.
• Support other administrative staff as needed.
• Handle sensitive information with confidentiality and discretion
• Provide AV support including meeting set-up for the Deans suite

The successful candidate must be able to work independently; Be comfortable communicating with all levels within the College; Competent researching skills and seeking information from faculty and other resources and inputting information into a database management system. Become knowledgeable of university policies and college requirements related to promotion and tenure and course syllabi.

Work Schedule: Full-time, on-site; Monday - Friday, 7:30 am - 4:30 pm

Pay Range: The pay range for this position is $15.00 to $20.66 per hour depending upon education and relevant prior work experience. For internal OSU applicants, this position is T2.

Education and Experience Requirements:

Required: A high school diploma or equivalent plus advanced computer skills, the ability to communicate clearly both verbally and in writing, data input proficiency and a strong attention to detail. The experience/expertise needed to be successful in this position includes the ability to work autonomously and multitask in a fast-paced academic environment

Desired: Additional education or training in office administration and/or a background in higher education.

Screening Requirements:

This position requires successful completion of a criminal background check and drug and alcohol screening.

Physical Requirements:

Work is performed primarily in an office environment and the employee in this position is subject to indoor environmental conditions. This position requires sustained periods using a keyboard and performing other computer work as well as reviewing obtaining and reviewing documents such as faculty dossiers, research publications, and academic reports. Requires sufficient personal mobility and physical reflexes, which permits the employee to function in a general office environment to accomplish tasks.

Additional Information:

The Ohio State University College of Dentistry is the fourth largest public dental school in the United States and it is the only public dental school in Ohio. The college is divided into ten divisions with all major ADA-recognized dental specialties represented. The College has approximately 600 students in its undergraduate and graduate programs

Location:Postle Hall (0024)

Position Type:Regular

Scheduled Hours:40

Shift:First Shift

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions.

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All qualified applicants will receive consideration for employment without regard to age, ancestry, color, disability, ethnicity, gender identity or expression, genetic information, HIV/AIDS status, military status, national origin, race, religion, sex, gender, sexual orientation, pregnancy, protected veteran status, or any other basis under the law.

Applicants are encouraged to complete and submit the Equal Employment Identification form.