Job Details

Are you interested in working in a dynamic environment building the power generation and transmission infrastructure required to meet present and future needs in North America? Quanta Infrastructure Solutions Group (QISG) is a rapidly growing construction management and geo-structural engineering company within the Quanta Services (Quanta) family of companies. Quanta, the largest civil construction work force in North America focused on the Power Generation and Transmission Sector, is meeting the nation's energy, utility, and communication needs head on.

An Administrative Assistant within QISG is involved in a variety of projects that requires a proactive and resourceful individual who excels in multitasking and has a strong commitment to professionalism. We are seeking a detail-oriented and organized Administrative Assistant to join our team. The ideal candidate will play a pivotal role in ensuring smooth day-to-day operations by providing exceptional administrative support.

Key Responsibilities

• Maintain office supplies inventory, ensure a clean and organized workspace
• Receive, record, and distribute all packages and mail daily
• Ensure caf areas and cabinets are well-stocked by running errands to purchase necessary items and restocking as needed
• Assist with catering needs for meetings within and outside of the office, including set up and cleanup of catering items.
• Prepare, proofread, and distribute reports, memos, and presentations. Maintain accurate records and filing systems
• Accurately input and update information into databases or spreadsheets. Generate reports as requested
• Assist in planning and organizing team events, meetings, and conferences
• Provide support on special projects, ensuring timely and efficient completion of tasks
• Greet visitors and clients, ensuring they feel welcomed and directed to the appropriate resources
• Performs any other duties assigned
• Adheres to internal standards, policies, and procedures

• Associate's degree preferred
• 2+ yrs, experience in an administrative role, preferably in a fast-paced environment
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and familiarity with office equipment and tools
• Excellent verbal and written communication skills
• Strong attention to detail and ability to prioritize tasks effectively
• Resourceful, with the ability to anticipate needs and address challenges proactively
• Discretion in handling confidential information and ability to work collaboratively with diverse teams
• Ability to work with moderate supervision and maximum efficiency in a small or medium size office setting
• Notary Public certification is preferred. Candidates without certification must be willing to obtain it within [90 days] of hire
• Strong interpersonal, customer service and communication skills