Job Details

OverviewKimley-Horn is looking for an Administrative Assistant to join our team in Columbus, Ohio (OH)! This is not a remote position.ResponsibilitiesAssist with word processing including revising client proposals and fee estimates, scope of services, forms, progress reports, and other project documentsAssist with producing plans, project manuals, and reportsThis can consist of copying, printing, binding, filing, and scanning documentsCompile meeting agendas, minutes, and other miscellaneous documentsProactively manage Outlook calendars (meetings/call scheduling)Book travel arrangements and manage expense reportsSupport the office's monthly invoicing activitiesPartner with other administrative staff firm leadersManage reception activities including: answer/direct phone calls, send/receive packages, and greet visitorsOrder suppliesMaintain and upkeep production rooms, supply rooms, and common areasAssist with event planning and coordinationRun occasional errandsQualifications4+ years in a corporate/professional environment in an Administrative roleStrong verbal and written communication skills (grammar/proofreading)Strong proficiency in MS Office SuiteProfessional, organized, client-oriented, and deadline drivenProven ability to maintain confidentialityAble to anticipate needs and manage competing prioritiesPositive team player with commitment to qualitySelf-starter who can thrive in an environment where leaders often travel off site serving clientsContract management and billing experience preferredGraphics and PowerPoint skills preferredWhy Kimley-Horn?At Kimley-Horn, we do things differently. People, clients and employees, are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that's why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn's placement on the Fortune “100 Best Companies to Work” list for 17 years!Share this job with a friend ( on social mediaApplications are being accepted on an ongoing basis; however, this job posting may close at any time after a minimum of 3 days of being posted.PleaseCLICK HERE ( to learn more about the potential Benefits you may be eligible to receive with this role.If you require an accommodation, pleaseCLICK HERE. ( must be legally authorized to work for Kimley-Horn in the U.S. without employer sponsorship. We do not typically sponsor H1-B or any other work visa petitions.Equal Opportunity Employer/Protected Veterans/Individuals with DisabilitiesPosted Date 1 month ago (10/3/2024 4:21 PM)ID 2024-15125Education High School Diploma/GEDDiscipline/Focus Admin Support Production