Job Details

Administrative Assistant / Medical Administrative Assistant

We're seeking a detail-oriented and organized Administrative Assistant / Medical Administrative Assistant to join our team. This role plays a vital part in supporting our office operations and ensuring smooth coordination between our staff, clients, and healthcare partners. You'll help maintain compliance with internal policies and healthcare-related procedures, manage client appointments, and support documentation and communication needs across departments.

Key Responsibilities

• Support the implementation and upkeep of Medication Management and Medication Administration Certification policies and procedures.
• Coordinate and document the Client Appointment Process, ensuring timely communication and follow-up.
• Maintain and organize client files, records, and reports in compliance with company standards.
• Assist with office communications, scheduling, and data entry tasks.
• Track and update compliance records and certifications as needed.
• Support leadership and program teams with administrative and operational tasks.

Qualifications

• High school diploma
• Prior experience as an Administrative Assistant or Medical Office Assistant preferred.
• Strong attention to detail and ability to follow established procedures.
• Proficiency with Google Workspace or Microsoft Office (Docs/Word, Sheets/Excel, Gmail/Outlook).
• Excellent communication and organizational skills.
• Ability to work independently and manage multiple priorities.
• Familiarity with healthcare or client service environments is a plus.